This section will contain articles on Enterprise Content Management (ECM) systems.  An estimated 80% of corporate information assets are unstructured and will eventually reside in an ECM repository, instead of traditional shared or local file systems or custom database repositories.

While a database is the core of an ECM system, it's also doing a lot of other different things. Here're the most typical things that ECM systems do:

  • Support metadata - to help with search, classification and business rules
  • Track content revisions - to allow users to see what's changed and to store previous versions of documents
  • Custom/Advanced search - for quick and flexible content retrieval
  • Conversion - for automatic generation of different document formats - thumbnails for images, PDF versions of documents and so on
  • Web publishing tools - for using your content on intra- and internet web sites
  • Archiving - provide the tools for scheduled removal of content from the search results or from the repository itself
  • Retention - records management features, like retention rules, auditing and freezes